Eight Microsoft Word Shortcuts You May Not Know [Infographic]

Eight Microsoft Word Shortcuts You May Not Know [Infographic]

If you use Microsoft Word for work, or on any regular basis, you know how much time a couple of quick shortcuts can save you, especially if you use them every day. This graphic runs down eight tips for Word that may be familiar to daily drivers, but still useful for students, office workers, and resume builders alike.

From learning how to create your own custom shortcuts to how to quickly break up your document into sections, the guide below walks through each tip as well as how to do it in Word once you have it open. There’s also a little elaboration on some of Word’s built-in features, like full justification formatting and Quick Styles. Check out the full thing below, or hit the link below to check it out over at Silverdoor.

Eight Microsoft Word Shortcuts You May Not Know [Infographic]

[Via Silverdoor]


  • A few enhancements…

    #3 Break your document up into section
    Unless you need to have different headers/footers or page settings within a single document, there is no reason or need to use section breaks. It will only add unnecessary complexity to your document.

    #4 Convert pasted items to plain text
    Better is to not paste the formatting into your document in the first place. Even after removing the character formatting, your document will probably be left with a heap of leftover style definitions which will be very annoying if you use styles for formatting (and you should).

    In Word 2010, pasting with Ctrl+Alt+V will show the Paste Special dialog, from where you can select to paste Unformatted Text.

    #6 Set your own shortcuts
    The easiest way to customise keyboard shortcuts is to press Ctrl+Alt++ (that is, the plus sign on the numeric keypad). The cursor will become a little pretzelly shape. Then click the ribbon button for the command you want to customise.
    Obviously, this won’t work for commands that have no ribbon equivalent.

    #7 Use full justification formatting
    People may be used to seeing justified text in newspapers and novels, but there is nothing about it that automatically makes it appear more professional or formal. If your content has lots of long words it can also introduce rivers of whitespace where conspicuously large gaps are inserted between words to make them aligned to the right margin.

    #8 Set Quick Styles
    For any serious professional formatting, Styles should definitely be used. Press Ctrl+Alt+Shift+S to display the Styles pane which displays all styles built into the current document. This is much more useful (and customisable) than the Quick Style Gallery in the ribbon.

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