Centralise Your Lists And To-Dos To Avoid Information Overload

Centralise Your List And To-Dos to Avoid Information Overload

There are so many great apps out there that it's tough to not use them all. We store our shopping lists in one app, clip from the web to a note-taking app, and tell our virtual assistant to remind us about tasks. Consolidating that information into one place instead can help avoid information overload.

Photo by Butch Lebo

Simple Productivity Blog argues that having too much information isn't always the core cause of information overload. It could be that we store our information in too many places:

You Probably Don't Have Too Much…

The first sign of having information in too many places is that we start to feel overwhelmed by the information. This can lead to procrastination, or not knowing where to start, or working on other things just to escape the press of the tasks.

…Just Too Many Places

The problem really isn't that there is too much: it's that it's all over the place, so everywhere you turn you are reminded of things you need to do.

Having a reminder at every turn is daunting, as is having to open a half-dozen apps or go looking for the right container when you're looking for one piece of information. Putting all your information in one place helps you see everything you need to do and remember at once, plan accordingly, and make your day feel a little less cluttered and hectic.

Information In Too Many Places? Simplify! [Simple Productivity Blog]


    As an IT guy, I couldn't agree more. I always get nervous when people create a new tool or open a new spreadsheet that they want everyone to keep up to date as the new and complete source of truth.

    The heart of good IT is breaking things down to their simplest components, so that you don't have to have too many systems talking to each other. In fact, I'd even say that great software can ruin your business.

    Here's how:

    Every so often I go on a prowl for new and better tools to help me stay on top of my obligations (and desires); but after a tantilising stroll through the app store, and testing out a few newbies, I'm back where I started: if something relates to time, it goes in the diary (calendar as Outlook likes to call it). I've set up my calendar view to have tasks at the bottom, so any e-mails I don't assign to a date but flag instead, appear there.
    For stuff that doesn't have a date imperative I use OneNote. I'd probably prefer to use Evernote if I was going net, or Zoot (or Infoqube if it ever gets to production) if I wasn't, but my employer doesn't support personal innovation!

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