Ask LH: Can I Put An Outlook Mail In More Than One Folder?

Hi Lifehacker, How can I file an email to multiple related folders within Outlook 2013? Thanks, The Outlook Is Bleak

Dear TOIB,

Outlook generally sticks to a “one folder per email” rule. However, there are a couple of ways you can work around this limitation if you want to file an email in multiple ways.

Firstly, you can make a copy of the email and put it in a second folder by holding down the Control key while you drag the email into a folder. One problem with this is that the copy won’t necessarily track any subsequent related discussions, so you won’t see helpful messages telling you “You replied to this email on ” and the like. If that’s not a feature you use, this is an easy workaround. (You’ll also potentially end up seeing multiple copies of the email in search results, but that’s not a major hassle.)

If you don’t want multiple copies of the email, the other option is to use Outlook’s Categories features. When you right-click an email, you can assign to one of six coloured categories, and you can rename the categories to suit yourself. Messages can have more than one category, and you can filter to only view particular categories. So that’s also a potential solution, albeit one where you can’t cover more than six folders.


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