'Pre-Draft' Emails To Save Your Coworkers Time

Many emails we send ask the recipient to contact a third party on our behalf. If you include the suggested text, you'll save everyone time and get the email out faster.

The wise folks at Ridiculously Efficient call this a "pre-draft" email and the concept is simple:

When you send an email to someone and include a message beneath that you've written for them so all they have to do is cut, paste, personalise the copy and send it off.

This template does the hard work and all your recipient has to do is sign your name to it. This way you make it as easy as possible for someone to send the email on your behalf. The typical emails that work for pre-drafting are:

  • Testimonials
  • Follow up emails
  • Cold introductions for networking
  • Delegation and handoffs
  • Blogs and social media posts

Check out the link and video for samples of these messages and why they're effective.

When to Pre-Draft Emails [Ridiculously Efficient]


    I can attest to this. It's all part of don't bring problems to your manager, bring solutions

    This tip is missing the step around 'where to store your drafts'. This can be a combination of Evernote and desktop shortcuts. I've also found storing them as outlook signatures works well.

    open outlook
    new email
    quick part
    you can save the selection there, i have around 30 i use, so some issues i get, i just reply with a quickpart, no need to type or anything

Join the discussion!

Trending Stories Right Now