You might associate note-taking with school, but it's something most of us continue doing for the bulk of our lives. If your techniques are feeling a bit rusty, it's time to get back to the basics and reboot your notes. Here are a few of the best practices to follow.
Taking notes serves one simple purpose: to help you remember information. That's really it, but with so many different methods of note-taking out there it's good to find what works for you on different projects. So, if you're a little lost for a place to start or you just want to reboot your technique, it might be time to get back to the basics to find a system that works for you.
Take Solid Notes By Keeping Them Simple
Organisation is key with notes, and the more organised you are the better the chances you'll actually remember that information. The basic idea of notes is to keep them short, but have enough triggers in the keywords to jumpstart your memory when you look at them again:
- Stick to keywords and very short sentences.
- Write out your notes in your own words (not verbatim from a teacher or colleague). The exception to this is when you hear a good turn of phrase that helps you remember the note, or if you're writing out a direct quote.
- Adjust the note-taking style to fit both your needs and the speakers.
Really, you only want to write down what matters. Notes are tricky, because you want to keep things simple, and get down only the amount of information needed to help you recall it later. If you're not already using one, a text expander can also make the process of typing out notes a lot quicker.
You can also create a system of symbols to organise information quickly. This could include using something like an asterisk to denote an important task or a question mark to denote an item you want to research later. The idea is to make your notes easy to scan through to find the parts you need to pay more attention to.
Once you actually take the notes, you need a system to find what you're looking for. Writer Tim Ferriss recommends coming up with an indexing system so you can quickly find what you're looking for. This could mean hand-numbering pages, and writing out an index at the beginning of a notebook to quickly find notes.
He talks about doing this with paper, but digital note taking services like Evernote are great for this as well if you use tags. We also like Simplenote as a plain text method that also supports tags. Just make sure you always tag your notes with relevant information such as the subject, meeting, project or chapter.
Find A System That Works For You
You have a lot of options for note-taking methods, but none of them are perfect for everyone. Depending on the circumstance and the type of person you are, you'll have better luck with certain methods. So, it's best to try a few.
One summary of studies from the WAC Journal points out that structuring notes in a hierarchy (much like an outline) is the most beneficial approach for students. Since notes in a hierarchy are basically just an outline, you can use pretty much any piece of writing software out there to keep it all organised. This style keeps things coherent, but it's not always useful in the real world where teachers and colleagues leap from topic to topic.
The Cornell System (which uses a grid) is well-loved and easy to use for lectures, and while it's usually associated with brainstorming, mind mapping is great for taking notes during meetings . It's time-consuming, but worthwhile to play around with different methods to see what works best for you.
A lot of these non-linear note-taking methods work well both on paper and digitally. You can print out a set of guidelines for something like the Cornell System, or ab a template to use on your computer. For mind-mapping, you have a lot of options for digital notes.
Don't Waste Your Time With Outdated Techniques
It has long been recommended that rereading your notes, highlighting them, underlining them, or even summarising them can help you retain information. The problem, as shown in a report by the Association of Psychological Science, is that most of those methods aren't worth the time. In fact, as Time reports, they're mostly ineffective:
Highlighting and underlining led the authors' list of ineffective learning strategies. Although they are common practices, studies show they offer no benefit beyond simply reading the text. Some research even indicates that highlighting can get in the way of learning; because it draws attention to individual facts, it may hamper the process of making connections and drawing inferences. Nearly as bad is the practice of rereading, a common exercise that is much less effective than some of the better techniques you can use. Lastly, summarising, or writing down the main points contained in a text, can be helpful for those who are skilled at it, but again, there are far better ways to spend your study time. Highlighting, underlining, rereading and summarising were all rated by the authors as being of "low utility."
Better methods include taking breaks and spreading out your studying (known as distributed practice), and taking practice tests (which isn't really applicable outside of school). If you're not a student, then you can probably skip the reading aloud and highlighting tricks you picked up in your youth. Just keep your notes organised so you can quickly find them when you need to reference them.