When you're incredibly busy it's easy to get lost in a massive to-do list. If you're overwhelmed and struggling to see the big picture, productivity blog Day-Time suggests that it's best to keep two lists: one massive catch-all electronic list, and another daily list on paper.
Photo by bark.
Day-Time's suggestion isn't anything new, but it's a helpful reminder for the days when getting everything done seems impossible. The suggestions are based around Outlook but would work with any platform:
- Keep two lists: Outlook stores your master task list; your daily to-do list goes on paper. Always enter a task onto a master task list first.
- Label your tasks: It's important that every task on your master task list has a category and due date, two keys for determining priorities.
- Make your daily list: Check your Outlook Master Task List and choose 3-5 tasks you absolutely MUST get done today. Then choose another 3-5 you'd LIKE to get done.
- Prioritize: Order the tasks by importance, taking into account deadlines and amount of impact on the categories in your life like work, home, family, or specific projects.
- Write it down: Put your daily list on paper, making sure you set clear-cut descriptions that will motivate you to get tasks done.
When you're done, you'll have a clear idea of what you need to do today, and have a better view of the big picture as well.
Why You Should Sync Outlook Tasks with Your Paper Planner [Day-Time Blog]