If your diary is getting out of control, consider scheduling "in days", where you're in the office all the time, and "out days", where you run errands, meet clients or attend meetings. This approach to scheduling can help you establish some kind of routine and put you back in control of your calendar.We've previously discussed how important it is to control the work day, even if it comes down to scheduling every thing you do. But I like this approach — shown in the above video — of scheduling days as "in" or "out" on your calendar at the beginning of the week.
The video suggests that "in days" are when you're working in the office and tending the day-to-day of the business. Your "out days" are when you go out for client meetings. We also recommend that you focus on your tasks on your "in days", while making yourself available for meetings, seminars or other distractions on your "out days".
Granted, the video — and most of the articles at the AMEX Open Forum — are aimed at business owners and managers, and not everyone has the flexibility to lock out entire days. But even blocking off a few hours every other day for work only and telling coworkers that "Tuesdays and Thursdays are the best days to get me in a meeting" can do a lot to help you stay organised. What do you think? How would you tweak the idea for your job? Let us know in the comments below.
Becoming a Productivity Ninja in 3 Easy Steps [AMEX Open Forum]