How To Get Started With A New Productivity Tool (And Stick With It)

How To Get Started With A New Productivity Tool (And Stick With It)


Whether it’s as simple as setting up a Dropbox account for everyone on a team or as complicated as starting a completely new method, the barrier of entry for getting started with a new productivity tool can be tough when you’re set it your ways. But it’s not impossible to teach an old dog new tricks, and with a little patience you can try a new tool without disrupting your workflow.

Title photo by tracy the astonishing.

Finding a use for productivity apps and tools can be hard, especially when so many good options exist. Working new ideas into your workflow is often like forming a new habit, but the benefits certainly outweigh those uncomfortable first weeks. The first step is to vet a new tool to make sure it’s really worth your time.

The Vetting Period: The First 10 Minutes


• Is this something I could see helping me in the long run?
• Is this just a variation on a tool I already use? If so, does it offer anything new?
• After 10 minutes do I understand the core functionality and purpose of this?

It might seem trite, but your initial reaction to a new tool is important. With so many options it’s easy to judge a book by its cover and make a decision as to whether it’s worth your time in the long run. After all, you can always return to it later if it improves or you think of a new use for it. Once you’ve decided it’s worth your time, you can start implementing it into your workflow. Photo by Aine.

Start Small for the First Week

Wunderkitfull guide

Instead of moving your entire back catalogue of ideas, notes or to-dos into a new service, start new ones and see how it works. When you import old data, you’re also importing the idea of an old productivity tool attached to them.

This isn’t a steadfast rule. If you play around with a new service for a day or two and you’re immediately sold on it, then feel free to import away. However, as a general rule, it’s easier to get a feel for a new tool if you’re using it for new ideas. Productivity blog Stepcase Lifehack recommends you concentrate on how a productivity tool supports you instead of finding ways to force it into your workflow.

Remember, the first few days with any new tool are going to be less productive for you because you’re still learning how to use it. Don’t give up for the first week unless you notice a fatal flaw in the system.

Step it Up After the First Week

takes around 21 days to do

Remember, productivity or not, this is supposed to be a more enjoyable experience — maybe even a little fun. So let yourself use software and web apps in ways you’re not supposed to if it fits the need. If it’s missing something you liked from your old tool, start hunting around for ways to add it in or consider emailing a developer a feature request if you think it would help more people than just you. Photo by Chris McClanahan.

How do you usually vet, try out and eventually implement a new productivity tool? Tell us in the comments.

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