You should back up your hard drive. You've heard it a million times, but most people don't do it. So we're going to make it easy: CrashPlan is the best backup tool. It's what you should use to back up your data, both on-site and off-site.
Online backup services all share mostly the same feature set. They normally provide capped plans for relatively low monthly costs or unlimited plans for a little more; they offer strong encryption for keeping your data safe when it leaves your hard drive. Here are the basics:
- Automatic, set-it-and-forget-it backup. You set your backup schedule (nightly, weekly, by-the-minute) and CrashPlan takes care of the rest -- you don't have to remember to back up once you've set it up.
- Back up locally. You can back up to any computer on your network, or any connected external drive. Assuming your house didn't burn down, the local backup is the one you'll go to first. (Just keep in mind that the off-site backup needs to be there in the event of a more catastrophic loss, like fire or theft.
- Unlimited file size.
- Incremental backup means CrashPlan only backs up the bits of data that have changed in a file -- which means it doesn't have to back up the entire file every time something changes. This makes a big difference when you've got limited upload bandwidth.
- CrashPlan keeps your files forever. Even if you delete a file locally, if it's been backed up to CrashPlan, you can restore it at any time unless you'd prefer to disable that option.
- You can restore a file at any time from the CrashPlan client or via their web app.
CrashPlan shares most of the features above with most popular online backup services. Here's what sets CrashPlan apart:
- Free on-site and off-site backup. That is, you can back up locally to any folder or hard drive connected to your computer (free on-site) or you can back up to a folder on a friend's computer (free off-site). If you really don't want to pay for backup but you want on-site and off-site redundancy (frankly, if you're backing up, off-site is a must), then CrashPlan let's you do so for free. That's pretty cool.
- When you are ready to pay for your backup, CrashPlan has the most bang for your buck, featuring cheap unlimited online backup with a premium CrashPlan+ account. Unlimited online backup for a single computer is as little as $US3/month. An unlimited family plan (2-10 computers) starts as low as $US6/month.
CrashPlan is packed with useful features, and it's easily the most cost-effective backup option, but it's not as simple to set up as some of its alternatives. We've walked through how to set up an automated, bulletproof file back up solution with CrashPlan to walk you through the process. It's not too difficult, but you do need to set aside a few minutes to understand how it works.
For online storage, Backblaze is probably the most compelling alternative to CrashPlan. It's roughly $US4/month per computer for unlimited storage (meaning if you're backing up more than one computer, it's going to add up a lot faster than CrashPlan's 2-10 computer family plan). Backblaze is a little more user friendly than CrashPlan, and it has a very cool Locate My Computer feature that helps you track a lost or stolen device. (Sort of like Prey, a free tool we've walked through how to set up.)
Mozy used to be our favourite online backup service until it dropped unlimited backups and introduced per-GB plans that made the service considerably more expensive than any of the competition.
For some, file-syncing service Dropbox is all they backup they need. It could not be simpler: Put a file in your Dropbox folder, it's backed up to all your Dropbox-connected computers and to Dropbox's servers. Dropbox isn't intended to be a backup service, though, and for large backups, it's not particularly well suited to the task. Depending on your backup needs, however, it could be a good option.
Last, there's the non-off-site option that's built into Windows: Windows Backup. It's dead simple to use and doesn't cost you a cent, so if you're not compelled to perform off-site backups, it'll do the trick in a pinch (as long as you have an external drive to back up to). Just remember: If tragedy strikes in the form of a fire or theft, for example, then your on-site backup is useless. If you care about your data enough to back it up, you should be using an online backup service in addition to your local backups, or at least using something like Dropbox to back up the really important stuff alongside your onsite backup.
Got an online backup service you love? Let's hear about it in the comments.
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