Set An Automatic Email Bankruptcy Filter For Less Inbox Stress

Digg founder Kevin Rose needed to process nearly 2000 emails, along with a system that didn't let important stuff fall away in the future. His solution? An auto-responding filter that gives actually urgent mail a second chance to catch him.

Four of Rose's five tactics are somewhat familiar email management techniques to those with a love-hate-hate inbox relationship: using signature tools like threesentenc.es and a fake "Sent from my iPhone" to earn acceptance for your succinct replies, setting up a "VIP" filter for actual boss and coworker coordination, and using name+something email addresses when signing up for a service that might likely bomb you with spam.

Rose's fifth trick, a filter that auto-responds when messages go ignored, but then catches itself when the sender replies once again, is pretty clever:

(Apple Mail or similar program) Setup an email bankruptcy filter. This is a little bit of a dick move, but if you're getting hundreds of new emails a day, it just might work.

Step 1: Create a filter that auto-responds to all unopened emails > 14 days old w/the following message:

Your email (below) is now 14 days old and has not been opened. To minimise email buildup your email has now been placed in the archive. Should you still require a response simply respond back and you'll automatically be added to the priority queue. Thank you.

Step 2: Setup another filter that looks for the text "Your email (below)", this will catch the email responses back to you from those still requiring your response. Filter these into a special folder you check and respond to daily.

It's a more advanced version of "If it's important, they'll send it again", and one that gives off less of a "I'm way more important than you" vibe.

Email Sucks. 5 Time Saving Tips. [Kevin Rose blogg via GigaOM]


Comments

    I own a few domain names and I find setting up a catch all email account is worth its weight in gold. Catch all means [email protected] is delivered to your inbox. Every time I sign up for a new website I use [email protected] as the email address which allows me to then easily filter the messages or block them if they get too spammy. Similar to the disposable gmail option but once your catch all is set up it requires zero effort each time you need another email address.

      Tom, I like it... implementing... NOW!

      The "name+something" option works exactly the same way. And I find the *not* having a catchall means I get a lot less spam to addresses in my domain that will never exist.

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