From The Tips Box: Idea Tracking In Gmail, Plan Your Day

Readers chime in on using Gmail for task sorting and staying on top of your daily plan.

Use Gmail To Keep Your Thoughts Straight

Jordan writes to tell us how to keep track of ideas:

Use Gmail to consolidate your thoughts and ideas. Whenever I have an idea or thought I send it to an alternate Gmail account that I opened. It is great if you want to keep a diary, you can just put the date in the subject and then it is very easy to search later on.

Jordan's idea is very similar to something I do: I have a filter for e-mails originating from my own e-mail address with the subject line of "Idea!!!" which will tag them appropriately and send them to the archives. It works like a charm to keep things easily accessible.

Make Enough Time To Plan Your Day

Photo by Yandle

BishopBlaze has some thoughts on planning out the day:

It's far too easy to get caught up in firefighting mode. A quick review of your aims for the day keeps your mind on track. I would also recommend having your days goals in some clearly visual place - I have a whiteboard with the 3 or 4 things I have to move along today written on it. A desktop widget is also a good way. Just make sure you see it without having to specifically find it.

However I'd also suggest taking 5 mins a few times a day - say mid-morning, lunch and mid-afternoon, to stop working and take 5 mins to slow your mind down. I meditate, but a quick wander or some other excuse works too. As your mind gets tired & busier it becomes less focused and you end up reacting instead of setting your own agenda. That 15 mins per day keeps you at that perfect level of performance.

Its easy to think that you don't have time for this kind of stuff, but the golden rule of time management is that the busier you are , the more time you spend planning.


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