While Gmail users might favour the sort-nothing-and-search-when-you-need-it approach, there’s still a lot to be said for moving mail into folders, especially if it’s from a mailing list or other regular source. But how many folders should you have to ensure you’re not overwhelmed by unread mail in loads of locations? In a post discussing ways of controlling email overflow, Microsoft blogger Doug offers his suggestion:
Set up a few folders to automatically send system emails to: status reports, system issues. Set up a few folders for key projects, key emails from your managers, personal emails, FYI’s. But limit yourself. Say, no more than 12.
Personally, I have a lot more folders than that — more like 40 — though probably 10 or so of those are archival and could be collapsed without my really caring. What do you think the optimal number of email folders is? Share your thoughts in the comments.
Dear Brother: This is how I tamed my email [Inside Office Online]