Five Best GTD Applications

On Tuesday we put out our call for the best applications that help you practice the Getting Things Done productivity system, and from a mighty list of viable contenders, we've taken your votes and determined the five most popular of the bunch. Your choices span a wide range—you'll be surprised by some of the tools many of your peers are using to boost their productivity and get things done. Let's take a closer look at the five most popular GTD tools, then you can cast your ballot for the single best GTD app to rule them all.

Remember the Milk (Web-based)

Popular for its web accessibility—which makes it a cross-platform solution you can access from any computer—Remember the Milk lures users with its robust to-do list management options and its constant innovation. With tight integration with Gmail, Google Calendar and support for working offline with Google Gears, RTM is helping serious GTDers do a lot more than just remember the milk. If you're new to RTM but intrigued, check out our introduction to getting organised with RTM. RTM is free to use, but a pro account is available if you need more than what's offered with the free version.

Microsoft Outlook (Windows)

Those of us who don't use Microsoft Outlook stay at a safe distance, but those whose office lives depend on what's still the corporate standard email, to-do, and calendar suite, Outlook's become an appendage they can't live without. Of course, that's not to say that Outlook couldn't use some tweaking. Readers who prefer getting things done with Outlook also sing the praises of add-ons like the previously mentioned Jello.Dashboard, GTD Outlook Add-in, and the Outlook and OneNote one-two punch. As with most things Microsoft, Outlook will cost you.

ThinkingRock (Windows/Mac/Linux)

Free, open source GTD application ThinkingRock is one of the few desktop apps that boasts cross-platform support. ThinkingRock is also the first app on our list that's specifically built around the GTD methodology; users emphasise its robust feature set and strict implementation of GTD. This one does come with a bit of a learning curve, but those willing to make the time investment find it pays off in spades. (original post)

OmniFocus (Mac)

Like ThinkingRock, OmniFocus emphasises implementing and streamlining GTD on your computer. Since OmniFocus is Mac-only, it can integrate tightly with OS X, including hooks into iCal and Users are also excitedly awaiting a promised iPhone/iPod touch application, which will sync all the goods of OmniFocus for on-the-go GTD. OmniFocus will set you back around $80 for a licence. (original post)

Pen and Paper

We asked for your favourite GTD apps, but the nominations made it apparent that an overwhelming number of you are still rocking GTD with the tried-and-true pen and paper. Whether we're talking the Hipster PDA, a Moleskine, or just an old-school notebook to-do list, pen and paper is still in style when you're ready to get things done.

Now that you've seen the most popular, it's time to crown the ultimate favourite:

Gawker Media polls require Javascript; if you're viewing this in an RSS reader, click through to view in your Javascript-enabled web browser.

This week's honorable mentions go to GTDInbox (Firefox extension for Gmail), Tudumo (shareware, Windows), Things (shareware, OS X), My Life Organized (freeware light version, Windows), and Thunderbird with the Lightning and Provider extensions (free, all platforms).

Tell us your favourite GTD app in the comments, whether or not it made the cut.


    the best gtd app is ecco pro

    For implementing GTD there's a new web application that I developed:

    You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.

    As with the last update, now Gtdagenda has due date for tasks (you'll see in the calendar on the right if you have tasks due today), task notes, and Email & Print support.


    You may also want to check out my latest app, released in August 2008. Ninerpad is a sketch-based GTD friendly application for Palm OS PDAs that lets you write on a nearly unlimited size canvas, supports nested folders, lets you tag your notes, search and set reminder actions for them. The freeware is nagless and expiry date less. There alsi is a registered version that lets you, among other things, export notes and workspaces as GIFs.

Join the discussion!

Trending Stories Right Now