Automatically Organise Email Messages in Outlook

Automatically Organise Email Messages in Outlook

Outlook user Adam Wright describes how he automatically filters incoming messages and uses flags to create a to-do list folder alongside his inbox.

Outlook’s “Follow Up” folder (normally two folders below the “Inbox” folder) only shows emails with a follow-up flag assigned to it. By using follow-up flags, I can now use my “Follow Up” folder as my todo list (notice I changed the name of my “Follow Up” folder to “To Do”).

We like to separate our email from our to-do’s around here, but that’s not everyone’s cup of tea. Adam’s method could easily be used in any mail client that supports flags or tags (like Thunderbird), too.


  • Thanks for this post. A great plugin/add-on for Outlook that I found 3 weeks ago is Outlook Track-It. It basically downloaded a toolbar for outlook, where you can select options to flag your emails and remind you to follow up. It’s amazing for followup/GTD functionality in general.

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