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Control Your Workday with a Game Plan

A short NY Times piece published today tackles productivity problems in the modern workplace. To summarise, they are: multitasking (bad, work sequentially instead), email (check it less, process it more), and long, paralysing to-do lists. One productivity expert actually recommends that companies should restrict internet access for their employees: A compulsion to surf the Internet and check email stirs up a “desire to be in the know, to not be left out, that ends up taking up a lot of our time”–at the expense of getting things done, Mr. Ellwood said. If he had his way, he would cut off Internet access–but not email–for a vast majority of employees, and set up dedicated workstations for people to use when they really needed the Web for their work.

Yikes! Obviously Mr. Ellwood doesn’t read Lifehacker. Every Workday Needs a Game Plan [NYT]


October 30, 2007
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Run a Better Google Talk on Your Desktop with Prism

Ever since Google updated the web-based Google Talk gadget, I’ve firmly felt that the web-based Google Talk is head and shoulders above the desktop client (if you don’t need file transfer or voice calls, that is). Last week we told you about Prism, Mozilla’s update to the stripped-down browser and web application environment WebRunner. Put the two together (using this URL when you create the Prism application) and you’ve got what feels very much like a desktop version of the Google Talk gadget. Prism is still very early in development, currently Windows-only, and—honestly—requires way more memory than I’d like (around 30MB for my Google Talk), but with more time and development, the single-use approach to web applications as desktop apps could catch on. Thanks Jon!

Prism [Mozilla Labs Blog]

October 26, 2007
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Multitask Without Losing Your Mind

Multitasking is a tempting way to get more things done in less time, but web site WebMD says that multitasking often comes at the detriment of some tasks, especially learning: “Results are always worse when you multitask, but in some areas they’re especially compromised,” says Russell Poldrack, PhD, associate professor of psychology at UCLA. Learning takes a big hit, for instance. “Our research shows that if you try to master something while splitting your attention, brain activity switches regions; from memory building to short-term habit making,” he says.

A good rule of thumb is to multitask what you want to execute, rather than absorb, and choose jobs where mistakes won’t matter.

The article suggests that you can also more successfully multitask if your tasks are of different types. Counterintuitive as it may seem, the less two activities have in common, the better multitask partners they are. Then again, everyone’s talking about how multitasking makes you less productive, so if you do decide to multitask, choose your tasks wisely.

How to Multitask Without Losing Your Mind [WebMD]

October 6, 2007
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Conference call

Twelve million American workers shop online during work-related conference calls, according to a recent poll. We can’t say we blame you, but if you’re interested, here are a few tips to help you focus during that next call. [via]


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Access Webapps in a Distraction-Free Browser with WebRunner

Windows/Mac/Linux: Mozilla’s new stripped-down browser WebRunner offers distraction-free access to specific web applications (like Gmail), and integrates them into the desktop with an easy launch shortcut:

WebRunner is based on a concept called Site Specific Browsers (SSB). An SSB is an application with an embedded browser designed to work exclusively with a single web application. It’s doesn’t have the menus, toolbars and accoutrements of a normal web browser. Some people have called it a “distraction free browser” because none of the typical browser chrome is used.