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How Do You 'Future Proof' Your Data?
Posted by Lifehacker US Edition at 5:00 AM on November 2, 2008

Jerome P. McDonough, assistant professor in the Graduate School of Library and Information Science at the University of Illinois, is concerned about data. Your data, the government's data, the world's data: he is so concerned about it that he and other information specialists can see a potential digital dark age where data from the present isn't being transferred to new media as quickly as it is being lost.


People clearly want their iPhones. I was in a suburban Vodafone store yesterday and a woman pushed a pram into the store (no mean feat) and asked: "Do you have a price for the iPhone yet?" When the sales assistant said "no", she replied: "Oh well, I'm just going to keep coming in here every day until you do." Maybe she wants one to show off at mothers' group.
Google Documents rolls out two features that make collaboration easy, even amongst friends and co-workers that don't have Google accounts. Spreadsheets now have an "Anyone can edit this document without logging in" option in their share tab, turning your document into a wiki that tracks changes in real time and can email you a summary. Also, those who dig the
Windows/Mac/Linux (Firefox): Some browsers let you set up auto-complete information for all the Name/Address/City/Password forms you fill out on a regular basis, but often with a "do it all or don't do it" functionality. Free Firefox add-on InFormEnter is a better implementation of that automated function. The add-on automatically places small icons next to every form space, but you'll likely want to turn that off and use the right-click functionality to fill in data from any of the profiles you can fill out—nice for creating anonymous personas for sites you don't quite trust. InFormEnter is a free download, works wherever Firefox does.
Need to find out what grub your co-workers prefer for an office potluck? Trying to find out your friends' preferences on music? For simple data-gathering, building a linked spreadsheet and database can be overkill, and plain ol' Microsoft Office has a decent set of form-creating and data-gathering tools built in. CNET's Workers' Edge blog shows you how to create a form from scratch, distribute it to those you're polling, and gather all the data in a Comma Separated Value file that's readable in most any data-management program you choose. The tools used in the guide require Office 2003 or 2007.
As you might have seen in our comments, our readers 
Got data to graph but not much in the way of spreadsheet skills? Web app Track-n-Graph gives you all kinds of bar, line, and other graphs and chart templates to use or create, as well as a simple interface for putting in the data to create them. There's a number of handy templates on the site already, including mileage and health-related trackers, and you can collaborate on your data projects with others or embed the results in a web site. A free sign-up limits you to five data projects, with unlimited use available for $25 or a single-graph upgrade for $5. For more personal project data trackers, try
iGoogle, Google's personalised start page and gadget platform, can be a great place to store things you want to glance at on a regular basis. Google Operating System points out a number of great gadgets that can take data in simple row/column formats and display them as graphs, charts, or a wealth of other visualisation techniques. Google's own